All AC Sports events are TEAM BASED Play & Stay events
All teams agree to coordinate their Play & Stay Requirements through the T1 Housing service. Please note that most deadlines are two weeks before the tournament and after this time, team room blocks will no longer be available.
Reservations cannot be made using points or promotions (AAA, government, military), but you can earn points.
Hotels cannot be contacted directly to make reservations or blocks.
TEAM BASED Play & Stay Requirements to participate in our events:
TEAMS must book a minimum of 8 guest reservations (not room nights) for the event THROUGH the T1 HOUSING Booking Site BEFORE the Team Block Booking Deadline.
Teams based under 75 miles from the event’s playing location are considered a “local” team and will be granted an exemption from the Play & Stay requirements.
Teams based further than 75 miles from the event’s playing location are considered a “travel” team and are required to follow the AC Sports Play and Stay guidelines.
Teams that wish to OPT OUT of the Play & Stay requirements may apply for an exemption through AC Sports.
*PLEASE NOTE*
For all AC Sports and Cap Classic® events:
Teams that have not completed their Play & Stay requirements through T1 Housing by the given deadline for the event will AUTOMATICALLY be billed for the event OPT OUT fee and will not be scheduled for the event unless that fee is paid in full prior to the scheduling deadline.
Q. HOW MANY ROOMS DOES OUR TEAM HAVE TO BOOK?
- The general requirement for all AC Sports events is 8 guest reservations (not room nights) per team.
- Please check the event’s tournament page for specific requirements.
Q. HOW MANY NIGHTS DOES OUR TEAMS HAVE TO STAY?
- The general requirement for all AC Sports events is 2 or 3 night minimum required.
- Please check the event’s tournament page for specific requirements.
- Hotels also often have a length of stay requirement for the rooms they are offering. ALWAYS check the specific hotel policy for all requirements through the hotel
Q. WHEN IS OUR DEADLINE TO COMPLETE OUR BOOKING PROCESS?
- The general requirement for all AC Sports events is 45 days prior to the event.
- Please check the event’s tournament page for specific requirements.
- It is not recommended to wait to book. The best rooms & rates go quickly.
- Penalties do apply – including removal from schedule pool (if reservation minimum is not met or opt out fee is not paid).
Q. DO ANY EXCEPTIONS APPLY?
- The only exception to the AC Sports Play & Stay policies are for “local team” status.
- Teams may apply to Opt Out of the policy for a specific fee per event.
- Please contact AC Sports for any extenuating circumstances or to apply for Opt Out.
OTHER GENERAL PLAY & STAY FAQ’S
- Can I stay in a non-T1 Housing approved hotel?
- Can I stay with a family member instead of booking a hotel room?
- Can I book at a different hotel from my team?
- The general answer to all of these questions is “yes”.
- The minimum amount of guest rooms required for all teams is always several less than the typical roster size for players and coaches.
- Having Team Based requirements allows for any of those exceptions on an individual basis. However, each team is still required to book the minimum amount of rooms and nights for their group.
- If you plan to stay outside of a T1 Housing rooming block, please coordinate that decision with your team’s housing coordinator.
- The are no exceptions to the Team Based minimum requirements for these situations.
